Allocate the room with the booking

Current guidance says each dog, or dogs from the same household, must have its own designated room where it can be kept separate from other dogs. Record the allocation before the stay rather than trying to remember it afterwards.

Keep same-household information structured

Dog profiles should identify household relationships. That helps the booking screen distinguish a genuine same-household group from two unrelated dogs that happen to share an owner surname.

Written consent may permit certain dogs to be kept together, but the ability to separate them still matters. The record should preserve both the consent and the designated-room plan.

Use notes for exceptions, not the whole plan

Structured room allocation is easier to inspect than a sentence hidden in booking notes. Use notes for the details that genuinely do not fit the normal fields.

Record the normal and fallback room

The designated room record is stronger when it shows the planned room and, where your setup requires it, how the dog can be separated if the normal arrangement changes. This is especially useful for businesses that normally allow compatible dogs to spend time together but still need the ability to separate them.

Connect room allocation to the date range

A room plan is only meaningful alongside the booking dates. If two bookings overlap, the system should make it easy to see which dogs are allocated to which spaces during the same period. A static note on the dog profile cannot answer that question.

Keep room suitability in the premises procedure

The booking record should not have to repeat ventilation, flooring, cleaning and safety details every time. Maintain those as part of the premises and cleaning procedures, then use the booking to show which approved space is being used for the particular dog.

Update the stay record if the allocation changes

If a dog is moved to another designated room during the stay, record the change and reason rather than silently editing the original booking. This preserves the operational history and can help explain care or incident records later.

Keep your own licence in charge.

BoardingReady helps organise records and evidence. It does not provide legal advice or guarantee licence compliance. Check the conditions on your licence and current local authority requirements.